28 May - 11 June 2002



Circular Letter 2020

Paris, 18 April 2002

Circular Letter No.  2020
(English only)

 

To:            All ITSU National Co-ordinators
                ITSU Member States

cc:           Chairman, Vice-Chairmen IOC
                Chairman, Vice-Chairman ITSU
                Director ITIC

Subject:   ITIC Visiting Experts Programme 2002

Dear Sir/Madam,

By means of this letter I would like to invite your country to nominate a candidate to the ITIC Visiting Experts Programme which will take place in Honolulu, Hawaii, USA from May 28, 2002 to June 11, 2002, under the auspices of the ITIC. The Program, under the direction of the Director, International Tsunami Information Center (ITIC), provides participants with an overview of the history and operation of the Tsunami Warning System in the Pacific.  Specific focus is given to the important role of regional and national tsunami warning centers in monitoring and evaluating the tsunamigenic potential of earthquakes, and in issuing timely tsunami warning messages to government emergency officials who can then act to save lives and reduce damage to coastal communities.  The Program provides training and familiarization with the Tsunami Warning System in the Pacific, Regional Warning Systems, and Civil Defense procedures as carried out by the US federal, state, and local governments.

This year, the Program will be held in conjunction with the Second International Tsunami Symposium to be held May 28-31, 2002, at the East-West Center on the campus of the University of Hawaii in Honolulu.  Participants will attend the General Session on Historical Tsunamis, Tsunami Physics, Vulnerability, and Mega-Tsunamis, the US National Tsunami Hazard Mitigation Program session, and attend a field trip to observe tsunami deposits from the 1946 Aleutian, 1952 Kamchatka, and the 1960 Chile tsunamis.  In addition, Visiting Experts are invited to put up a poster paper at the Symposium outlining their countries’ current and/or future efforts in the areas of tsunami warning and/or tsunami research.  Additional meeting information can be found at http://www.sthjournal.org/stsp.htm.

During the second week, participants scientists will engage in a series of morning informational presentations at ITIC followed by afternoon field trips to the Pacific Tsunami Warning Center, to Emergency Operations Centers, and to seismic or water level station field sites.  On the last day of the Program, participants will be expected to make a brief presentation on the status of tsunami mitigation measures in their respective countries.  A preliminary agenda is attached in annex.

Only a few candidates will be selected to take part in the programme.

I would appreciate it if the names of the candidates are provided to the IOC Secretariat, Attention Peter Pissierssens, by 1 May 2002.


                                                                                 Yours sincerely,
                                                                                        P. Bernal
                                                                                Executive Secretary IOC

Agenda

UNESCO/IOC INTERNATIONAL TSUNAMI INFORMATION CENTER

VISITING EXPERTS PROGRAM, 2002

The ITIC Visiting Experts Program invites ICG/ITSU member states, and countries with tsunami warning interests, to participate in the 2002 Program to be held May 28, 2002 to June 11, 2002. The Program, under the direction of the Director, International Tsunami Information Center (ITIC), provides two participants with an overview of the history and operation of the Tsunami Warning System in the Pacific. Specific focus is given to the important role of regional and national tsunami warning centers in monitoring and evaluating the tsunamigenic potential of earthquakes, and in issuing timely tsunami warning messages to government emergency officials who can then act to save lives and reduce damage to coastal communities. The Program provides training and familiarization with the Tsunami Warning System in the Pacific, Regional Warning Systems, and Civil Defense procedures as carried out by the United States federal, state, and local governments.

This year, the Program will be held in conjunction with the Second International Tsunami Symposium to be held May 28-31, 2002, at the East West Center on the campus of the University of Hawaii in Honolulu. Participants will attend the General Session on Historical Tsunamis, Tsunami Physics, Vulnerability, and Mega-Tsunamis, the US National Tsunami Hazard Mitigation Program session, and attend a field trip to observe tsunami deposits from the 1946 Aleutian, 1952 Kamchatka, and the 1960 Chile tsunamis. Additional meeting information can be found at http://www.sthjournal.org/stsp.htm, and a copy of the Program and Abstracts, and Field Trip description is included in the informational packet.

During the second week, participants scientists will engage in a series of morning informational presentations at ITIC followed by afternoon field trips to the Pacific Tsunami Warning Center, to Emergency Operations Centers, and to seismic or water level station field sites. On the last day of the Program, participants will be expected to make a brief presentation on the status of tsunami mitigation measures in their respective countries. A preliminary agenda is as follows:

Mon, May 27

Arrival, hotel check-in, orientation

Wed-Thurs, May 28-30
Tsunami Symposium
Fri, May 31 Tsunami Deposits Field Trip, Oahu

Sat & Sun Free days

Mon, June 3 Tsunamis, generation, detection and characterization

Tues, June 4 Tsunami Warning System in the Pacific, organization &
   operations
Visit PTWC as ITSU international operations center

Wed, June 5 National tsunami warning centers, variation and
   possibilities
Visit seismic and/or water level station field sites

Thurs, June 6

Summary and review of 1.5 weeks
Visit Hawaii State Civil Defense Emergency Operations
   Center

Fri, June 7

Field trip to Hawaii Island
Visit inundation sites on Hawaii Island, Pacific Tsunami
   Museum, Hawaii County Emergency Operating Center

Sat & Sun Free days
Mon, June 10

Regional tsunami warning systems
Visit PTWC as National and Regional operations center

Tues, June 11

Summary and Experts’ presentations
Tsunami Awareness materials development
Travel voucher preparation

Wed, June 12 Hotel check-out, departure

Within one month after returning to their countries, Visiting Experts should submit a Trip Report describing the activities they participated in, what they learned, and how they will use their training to improve tsunami warnings and/or awareness in their countries.

Logistics

VISITING EXPERTS PROGRAM 2002 - LOGISTICS

Hotel:

Outrigger Malia Sky Court
2058 Kuhio Ave.
Honolulu, Hawaii 96815
Ph: 808-947-2828
Check-In: May 27, 2002
Check-Out: June 12, 2002
ITIC will pay for your hotel room directly; you should pay yourself for other
miscellaneous charges.

Transportation:

ITIC will provide you with a Honolulu Bus System Pass will allow you unlimited use of the bus system on the island of Oahu. A Map Guide Book is included in your packet.

Laura will provide transportation to and from the Tsunami Symposium meeting, or you may take the bus; please let Laura know. Please be ready in the Lobby ready for pickup at 8:00 am each morning

On June 3-6 and 10-11, we will meet at ITIC’s office at 9 am, and finish by 4:30-5 pm each day. Bus transportation from your hotel to ITIC is very easy and should take less than 30 minutes. Simple directions are: Take any bus that runs along Ala Moana Blvd, and get off on the next stop after the US Federal Building; ITIC is located in the Pacific Guardian Center, Mauka
tower (mountain-side) on the 22nd floor - the building is the mirrored-glass buildings (30 stories high) in front of you when you get off the bus. Bus stops to return to Waikiki are on the opposite of the street.

Laura will provide transportation to and from the Honolulu Airport.

Hawaii Island Field Trip:

There will be one field trip to Hawaii island (Big Island) on Friday, June 7, 2002.Laura will arrange ground and air transportation; we will probably have to leave early (hotel pickup at 6 am or earlier) and return late (7 pm) in order to have time to accomplish all the activities listed. More detailed information will be given later.

If you would like to stay on the Big Island that weekend, you may do so; please let me know as soon as possible (preferably by Thursday, May 30, 2002) so that I can arrange the air and hotel accommodations; to do this, you will have to check out of your Waikiki hotel -- if you do not,
then ITIC cannot pay for your hotel accommodations on the Big Island.

Meals:

ITIC will provide reimburse you for meals at a flat per diem rate of about $65-70/day. Actual receipts for meals are not required, and you are free to spend as little, or as much, as you would like each day for meals; in other words, if you spend more, ITIC will not pay for the extra amount over the flat per diem rate. Breakfast and dinners during the week, and all meals on the weekends will be on your own; we will lunch together during the week, but you should each pay for your meal yourself.

Emergency Expenses:

If there are miscellaneous, or other emergency expenses, ITIC has a small budget for these, and you may be able to claim these as long as they were directly necessary for your use during the Visiting Experts Program. Please ask Laura is you are unsure.

Telecommunications:

Computers and Internet access, and printers will be available from the ITIC office for checking email, word processing (such as for the Experts’ reports or presentations), and other tasks. Please let Laura or Linda know if you need anything. Telephone and FAX services will also be available for your use at the office; emergency calls back to your country for official business are permitted on a limited basis.

ITIC Contact Information:

Laura Kong, Director
Rodrigo Nunez, Associate Director (Chile)
Linda Sjogren, Technical Information Specialist

Pacific Guardian Center, Mauka Tower
737 Bishop St., Ste 2200
Honolulu, Hawaii 96813
Ph: 808-532-6423 (direct line), 808-265-7046 (cell), 532-6422 (Linda Sjogren)
FAX: 808-532-5576
Email: This email address is being protected from spambots. You need JavaScript enabled to view it., This email address is being protected from spambots. You need JavaScript enabled to view it.
General Email: This email address is being protected from spambots. You need JavaScript enabled to view it.">This email address is being protected from spambots. You need JavaScript enabled to view it.
URL: http://ioc3.unesco.org/itic/

IF THERE IS ANYTHING ELSE, OR IF YOU HAVE ANY QUESTIONS, PLEASE ASK!

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