Awareness & Education



PTWS-XXI Action Sheet

 

 

IOC/PTWS-XXI/20 ITSU-XX and PTWS-XXI Action Items [01 June 2007]

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ITSU-XX Action Sheet

 

 

IOC/PTWS-XXI/Inf.3 Summary of Action Items, ICG/ITSU-XX  [24 March 2006]

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ITSU-XIX ACTION SHEET

This is the ITSU-XIX Action Sheet, based upon the ITSU-XIX Summary report, adopted by the Group on 2 October 2003. It provides an overview of the status of implementation of the ITSU-XIX work plan.

ACTION SHEET ITSU-XIX

(LAST UPDATE ON 25 November 2004). Note: status as per 25/11/04 was discussed at 2004 Officers Meeting (6-10 December 2004, ITIC Honolulu)

 

For any comments or corrections on implementation contact Peter Pissierssens on This email address is being protected from spambots. You need JavaScript enabled to view it.

 

2.             ORGANIZATION OF THE SESSION
21         The Group decided to dedicate this Session to Mr. Richard Hagemeyer, who had sadly passed away during the intersessional period, and requested the Secretariat to include a photograph of Mr. Hagemeyer and appropriate text in the Summary Report of the Session.
Action: Secretariat
Deadline: Report ITSU-XIX
Status: DONE


3.1  REPORT OF THE CHAIR ON THE PROGRAMME AND BUDGET
32   The Group called on Member States to be more responsive to inquiries from the ICG/ITSU Officers and be more supportive to the programme implementation.
Action: Member States
Deadline: continuous
Status: n/a


33  The Group requested the Technical Secretary to include the updated version of the Action Sheet, presented as Annex V to the ICG/ITSU Officers Meeting Report (IOC-INF-1181) as Annex V to the Summary Report of the Nineteenth Session of the ICG/ITSU, taking into consideration information provided under relevant Agenda items of this Session.
Action: Secretariat
Deadline: Report ITSU-XIX
Status: Done

 

3.2  NATIONAL REPORTS

51.  The Group urged all Member States to add information on tsunami occurrences and observations on sea level stations to national reports.
Action: Member States
Deadline: ITSU-XX
 

53         The Group requested all Member States to provide, by the end of 2003, a summary (10-15 lines) of their national reports for publication in the ITSU Newsletter in early 2004.
Action: Secretariat (request to Member States  by email), Member States (submission of reports to ITIC)
Deadline: end of 2003
Status: ongoing
Status 25/11: ask LK

 

3.4  PTWC DIRECTOR’S REPORT
84   The Group recommended that products should be designed in consultation with emergency response services to maximize their usefulness.
Action: Member States
Deadline: Reports by Member States at ITSU-XX

 

3.5  RECENT TECHNOLOGICAL DEVELOPMENTS
89   The Group adopted Recommendation ITSU-XIX.1 (WORKING GROUP ON A COMPREHENSIVE TSUNAMI HAZARD REDUCTION PROGRAM)
“Recommends further that each ICG/ITSU Member State reports to the Group Chairman on its ongoing efforts related to each of the three TROIKA components, not later than 13 February 2004, to assist the Group in its efforts.”
Action: Working Group members
Deadline: 13 February 2004
Status: 8/4/04: ITIC to remind ICG/ITSU MS; 29/6/04: progress report submitted to Chair ITSU.
22/9/04: Secretariat requested progress report from E.Bernard for web site - Received 27/9/04 and posted

Status 25/11/04: to be discussed at Officers Meeting Dec 04. LK to report new developments.

 

"Decided to establish an inter-sessional working group to prepare a pilot implementation programme for the Pacific…”
Action: Working Group members
Deadline: 2005 ITSU Officers Meeting : advanced to december 2004
Status: Ongoing. Group corresponded by email.
Status 25/11/04: see above

 

3.6        SEA LEVEL ENHANCEMENTS
101       The Group recommended to make an inventory of existing sea level stations, the data of which can be used for the tsunami programme, and requested Member States to provide to ITIC all necessary details.
Action: Member States (providing details); ITIC (inventory)
Deadline: April 2004
Status: Ongoing- Secretariat to send reminder to MS in consultation with GLOSS Secretariat - Chair ITSU is discussing this matter with GLOSS Secretariat at IOC.
Status 25/11/04: nothing to report at this stage. Mexico has been contacted by P. Woodworth in September. To be further discussed at Dec 04 Officers meeting. 

 

102       The Group recommended to keep real time data sets already collected by sea level stations at PTWC so they remain available.
Action: PTWC
Deadline: Continuous
Status: No action. Reminder sent to PTWC on 22/9 

Status 25/11/04: .C. McCreery to report during Dec 2004 Officers Meeting

 

3.7   WORKING GROUP ON INTERNATIONAL TSUNAMI SIGNS AND SYMBOLS
107       The Group accepted the “Tsunami Hazard Zone” and “Tsunami Evacuation Route” signs.
Action: Secretariat/ ITIC: put signs on web sites
Deadline: End of 2003
Status: IOC: DONE: signs posted on web site (29/10/03)
(http://ioc.unesco.org/itsu/contents.php?id=71 )

 

108       Several Member States pointed out that the use of the colour blue for a warning sign was not appropriate. The Group decided that guidance on colours should be obtained from the ISO (International Standards Organization).
Action: Secretariat
Deadline: March 2004
Status:ONGOING: Letter prepared for ISO (29/10/03)

Secretariat: 14/11/03: Response received from AFNOR: need to revise signs respecting standard ISO 3864-1
Secretariat: 20/11/03: Email sent to ITSU Chairs, ITIC Director and Associate Director and H. Gorziglia informing them on ISO reply. Recommended revision of signs for submission to ISO.
Revision received from ITIC (12 March 2004); Secretariat sent revised signs to AFNOR (8 April 2004)
Secretariat: Received comments from AFNOR (28 May 2004): comments on shape of signs. Forwarded comments to ITIC (1 June 2004); Reminded ITIC (27 August 2004) - Signs need minor adjustment then submission to AFNOR/ISO. - 22/9/04: ITSU Secretariat will hire contractor to finalize signs and submit to ISO for approval (deadline: 2004 Officers meeting)
Status 25/11/04: contractor finalized signs. Signs sent to AFNOR on 27/10/04. Response received from AFNOR on 16/11/04 requesting us to send the application to Secretariat du Groupe international responsable de la normalisation des nouveaux signaux de securite (ISO/TC 145/SC 2/GT 1). DONE on 17/11/04. Reminder sent on 25/11/04.

 

110       The Group accepted the use of text on the signs that in their English language versions read “Tsunami Hazard Zone” and “Tsunami Evacuation Route”, but requested all Member States to submit to the IOC Secretariat, by March 2004, the language versions of the text strings for both signs in all official (and other appropriate) languages for their country.
Action: Secretariat
Deadline: March 2004
Status: DONE: Circular Letter 2087 prepared (29/10/03)
8 April 2004 status: responses received from Rep. of Korea, Russia, Japan, Chile.

 

111       The Group requested the Executive Secretary IOC to submit a proposal for the agreed tsunami signs to the ISO, including the different language versions, as received from Member States, and to request advice from the ISO on colour schemes. 
Action: Executive Secretary IOC
Deadline: June 2004
Status: No action (to be done when response received from ISO and decision made by Officers) see 108

 

113       The Group tasked the ITIC Director to distribute information on the adopted signs widely upon their approval by the ISO.
Action: ITIC Director
Deadline: end of 2004
Status: No action. Postponed until ISO has approved signs.

 

4. TRAINING AND EDUCATION
4.1 ITSU TRAINING PROGRAMME
130       The Group decided to increase the duration of the ITSU Training Programme sessions to three weeks (15 working days), taking into consideration the increased requests for local/regional tsunami warning and hazard mitigation coverage, as well as the differences in the background of participants. The Group decided to maintain the frequency of one course per year for 2-3 students.
Action: Secretariat/ITIC: inform community through web site
Deadline: End 2003
Status: IOC: DONE: item posted on IOC/ITSU web site (31/10/03)

 

4.2               TRAINING COURSES (EXPERT LEVEL)
133       The Group decided to establish a “Pool of Experts” to travel to Member States to provide training and expert consultation on tsunamis and tsunami mitigation (risk assessment, warning, preparedness) to emergency managers and other government personnel. The Group decided to initially include in the “pool”, the ITIC Director and Associate Director, and as applicable, ITP/VEP alumni from the concerned region to assist. However, the Group stressed that the decision to send an expert to a Member State should be balanced against sending students to an ITP course at ITIC as the funds for the “expert pool” missions will need to come from the ITP budget.
Action: ITIC (create directory of experts for pool)
Deadline: April 2004
Status: No action - ITIC to post on web site - Reminder sent to ITIC on 21/9/04

Status 25/11/04: ITIC to report at Dec 2004 Officers Meeting.

 

140       The Group requested the IOC Secretariat to modify the Circular Letter sent to Member States annually (which invites Member States to nominate candidates for the ITP) to inform them of the ITP-Hawaii and ITP-International, and to also request Member States to inform the IOC of planned national and regional ITSU workshops since these would be opportunities to conduct the ITP-International.
Action: Secretariat/ITIC (Circular Letter)
Deadline: March 2004
Status: Done for 2004:  ITIC sent text for CL by half April. Secretariat mailed CL.
Same to be done in 2005.

 

147       The Group strongly welcomed the co-operation between ICG/ITSU and the Circum-Pacific Council and requested the IOC Secretariat to discuss with CPC ways and means to establish formal and implementation levels of collaboration.

148        Because of the great similarities in the projects, the Group recommended that co-operation could focus on designing a plan of training and education that best addresses the needs requested by Member States. 
Action: Secretariat (Letter)
Deadline: March 2004
Status: ongoing: ITIC Director discussed with Robin Falconer
Status 25/11/04: LK to report during Dec 2004 Officers Meeting

 

149       The Group requested the IOC Secretariat, CPC, PTWC and ITIC to jointly work towards the conduct of a tsunami session at the next SOPAC meeting in 2004 to raise awareness. It was agreed that this would also be an excellent occasion to organize a meeting of the intersessional working group on the Southwest Pacific and Indian Ocean Tsunami Warning System (see also Agenda Item 6.4).
Action: Secretariat, CPC, PTWC, ITIC
Deadline: September 2004 
Status: Completed. see HERE
 

4.3               PUBLIC EDUCATION
159            Referring to discussions at the last ITSU Officers meeting, the Group requested Member States to send to ITIC any PowerPoint presentation they may have about ITSU (aimed at the general public), for posting on the ITIC web site for download.
Action: Member States; ITIC (send request, collect and post)
Deadline: End 2003
Status: 1 response received (Russia); Secretariat sent reminder by email on 21 January 2004. No responded received (20 September 2004). -
22/9/04: reminder to be sent early 2005 by Chair.

 

160       The Group requested Member States to send copies of their tsunami Public Education material to ITIC. ITIC informed the Group that all public education material prepared by ITIC is available to all Member States in printed or electronic format.
Action: Member States; ITIC
Deadline: Continuous
Status: No action. 22/9/04: reminder to be sent early 2005 by Chair.

 

5.         ITSU PUBLICATIONS AND AWARENESS TOOLS
5.1               TSUNAMI NEWSLETTER

164       The Group decided to reduce the frequency of the Newsletter to 4 issues per year. The Group further instructed ITIC to henceforth publish time-sensitive material (announcements of conferences, tsunami events, etc.) on the ITSU web site (hosted by IOC). In this regard, the Technical Secretary informed the Group that the ITSU web site hosted by IOC has an in-built calendar system that can be used to advertise conferences and other tsunami related events. The Group instructed ITIC to publish short reports of ITSU meetings and training courses in the ITSU Newsletter.
Action: ITIC
Deadline: 2003-2005
Status: ongoing

 

5.2               TSUNAMI INFORMATION KIT
169     The Group noted the progress with the Tsunami Information Kit and instructed ITIC and the IOC Secretariat to ensure that the product is completed by the January 2005 Officers meeting. The Group requested that at least 200 copies be printed and distributed.
Action: Secretariat; ITIC
Deadline: January 2005
Status: No action - 8 April 2004: Separate leaflets to be prepared by Chair for distribution in folder. Chair to prepare by June 2004. Layout and printing planned for second semester.- 22/9/04: postponed. Discussions to be held at 2004 Officers Meeting. Production Kit to be done early 2005.
Status 25/11/04: To be discussed at Dec 04 Officers Meeting. Discuss possibility to create "box" including Great Waves, Glossary, Infosheet ITSU, Infosheet PTWS, Infosheet ITIC, Infosheet National Contact & Warbing Centre, stickers,...[Note: what about textbooks: currently used?]


176       The Group invited Member States to translate all ITSU documentation for public and expert use into their national and local languages.
Action: Member States
Deadline: Continuous
Status: No action - Member States are reminded -
22/9/04: reminder to be sent early 2005 by Chair.

 

5.4   ITSU WEBSITES
181       The Group thanked ITIC-USA and the IOC Secretariat for hosting the ITIC-USA and ITSU-IOC sites and instructed them to co-ordinate content development of the two sites, clearly keeping in mind the two target audiences.
Action: Secretariat, ITIC
Deadline: End of 2003
Status: Ongoing. Secretariat and ITIC to meet on 12-13 February 2004 in Honolulu to discuss practical arrangements for both sites.
8 April 2004: contractor prepared proposal for redesign of IOC ITSU web site including graphics and navigation. Officers consulted on financial implications. 18 May 2004: due to lack of funds project frozen.
22/9/04: Officers should assess work done for IODE site and consider hiring contractor for similar work for ITSU.

07/10/04: Chair requested Secretariat to proceed hiring contractor.
08/10/04: Secrewtariat contacted contractor. Work starting
25/11/04: First draft design provided. Will be discussed with Chair on 25/11.

 

182       The Group requested to provide access to tsunami bulletin board logs through the web site(s) and tasked ITIC to investigate the possibilities.
Action: ITIC
Deadline: March 2004
Status: No action - ITIC to report by half April 2004 - ITIC reminded 21/9/04
Status 25/11/04: ITIC to report during Dec 2004 Officers meeting

 

183       The Group requested Member States to register on the ITSU web site hosted by IOC (http://ioc.unesco.org/itsu).
Action: Member States (register); Secretariat (inform member states)
Deadline: end 2003
Status: DONE: message sent to IOC/ITSU web site members inviting them to promote the site and to register new members (30/10/03).

 

6.  REGIONAL AND OTHER TSUNAMI WARNING SYSTEMS
6.1   NORTHWEST PACIFIC TSUNAMI WARNING SYSTEM
190       The Group regretted that there are currently no seismic stations available for tsunami warning close to the Philippines and Indonesia, although data are needed in that region. It was noted however, that there are 2 CTBTO (Comprehensive Test Ban Treaty Organization) stations in the Philippines and 6 in Indonesia. The Group requested the countries owning the stations to make them available for tsunami and earthquake warning purposes.
Action: Chair
Deadline: March 2004
Status: No action - 8 April 2004: Chair will send text by endof April. Secretariat to send letter. - 22/9/04: Postponed: Chair will submit text in October.
Status 25/11/04: Chair will report during Dec 2004 Officers Meeting.

 

6.2   CENTRAL AMERICA PACIFIC COAST TSUNAMI WARNING SYSTEMS
204       The Group stressed the need to foresee multiple warning centres to provide the necessary redundancy in case of damage to warning centres after earthquakes. The Group also called on the participating Member States to ensure effective communication links to send and receive warning messages.
Action: Member States
Deadline: Continuous
Status: Member States reminded; No communications received (20 september 2004) -
22/9/04: ITSU Secretariat will contact members of the Working Group to obtain report on progress. Group will be requested to contact CEPREDENAC.
23/9/04: Report received from ITIC Director: Since May 2004, the ITIC has engaged the Region with the following activities in support of the CA-PAC TWS:

1. A representative from El Salvador, Carlos Pullinger, Director, Servicio
Geologico, Servicio Nacional de Estudios Territoriales, participatedin the
ITP-Hawaii program held in August, 2004.  His report is attached.

2. The ITIC Director and Associate Director are  coordinating with the countries of El Slavador and Nicarague for the conduct of a ITP-International training. Originally planned for November, 2004, it has recently been proposed to focus on raising the level of tsunami awareness in the Region, and specifically to partner with CEPREDENAC in hosting a workshop for Central America CEPREDENAC Board of Directors and other key participants.  If this is decided in favor, planning would continue for the remander of 2004 for a meeting in the 1st quarter of 2005.  Specifically, there is a need to identify key tsunami risk reduction advocates from scientific research, the seismic and water level network and instrument operators, and the disaster management agencies; this constituency is critical for progress to be made in regionally and nationally. The workshop would consist of components of training (ITP-International), discussion and identification of regional and national strategies and action priorities for tsunami risk reduction, and the furthering of coordination and support for the CA-TWS.  The ITIC has transmitted the Agenda that was followed for the recently conducted and successful South Pacific Tsunami Awareness
Workshop co-convened by the ITIC and SOPAC (Regional organization with disaster and risk management programme activities) as an example for a Central America Tsunami Awareness Workshop.  For a CATAW, the ITIC hopes that El Salvador will be a key contributor because of their recent participation in the ITP-Hawaii and now, their familiarity to the operations of the PTWC and the emergency response agencies roles in tsunami warning for Hawaii.

3. We understand that CEPREDENAC has translated the CA-PAC TWS
proposal/implementation plan developed in mid-2004 in Spanish to English, but have not received an English version for comment as was indicated in the CA-PAC TWS  Terms of Reference.
Status 25/11/04: to be discussed at Dec 2004 Officers Meeting: 

 

206 The Group adopted Recommendation ITSU-XIX.2 (WORKING GROUP ON THE CENTRAL AMERICA PACIFIC COAST TSUNAMI WARNING SYSTEM)
Action: Working Group
Deadline: ITSU-XX
Status: 8 April 2004: secretariat reminded Mr Gutierrez Huete; Reminder sent on 20 September 2004.

See 204
Status 25/11/04: report by E. Lorca to be provided during Dec 2004 Officers Meeting

 

6.3   SOUTHWEST PACIFIC AND INDIAN OCEAN TSUNAMI WARNING SYSTEM
213       The Group considered that it may be appropriate to expand the geographic focus of the ICG/ITSU beyond the Pacific, provided that concerned Member States would express the need for such an expansion at the IOC Governing Body level. This may be discussed during ITSU-XX.
Action: ITSU-XX
Deadline: ITSU-XX
Status: n/a

 

215    The Group adopted Recommendation ITSU-XIX.4 (WORKING GROUP ON THE TSUNAMI WARNING SYSTEM IN THE SOUTHWEST PACIFIC AND INDIAN OCEAN)
Action: Working Group
Deadline: ITSU-XX
Status: Ongoing. 8 April 2004: secretariat reminded Mr Ibnu Purwana. 22/9/04: New Indonesia contact is Dr Mastur Masturyono.
Status 25/11/04: To be discussed at Dec 2004 Officers Meeting


6.4   OTHER REGIONS
7. EXISTING PARTNERSHIPS AND OPPORTUNITIES FOR NEW ONES
7.1        CO-OPERATION WITH THE IUGG TSUNAMI COMMISSION

230       The Group proposed to organize the next Workshop back-to-back with the next ITSU Session (see also Agenda Item 13).
Action: ITIC/IUGG (coordinate)
Deadline: Early 2004
Status: No action - ITIC to contact IUGG Chair by end April 2004 - 22/9/04: reminded ITIC
Status 25/11/04: Workshop ITSU/IUGG planned prior to ITSU-XX. Details to be provided by E. Lorca at Dec 2004 Officers Meeting

 

7.2               CO-OPERATION WITH ISDR
234       The Group requested the IOC Secretariat, in co-operation with Australia and Fiji, to urgently approach ISDR and invite them to participate in the above-mentioned event [Tsunami Workshop in conjunction with the next SOPAC conference in 2004].
Action: Secretariat, Australia, Fiji
Deadline: End of 2003. REVISED 21/1/04: February 2004
Status: Ongoing. Secretariat sent email to Australia and Fiji on 21 January 2004. No response received. 22/9/04: ITSU has opportunity to participate in World Conference on Disaster Reduction, 18-22 January 2005, KObe, Japan. Directyor ITIC has been invited to represent ITSU (Chair unavailable). 22/9/04: ITSU Secretariat contacted ISDR secretariat.
Status 25/11/04: The Vice-Chairman of ITSU (Dr Charles McCreery) will be representing IOC-ITSU at the World Conference on Disaster Reduction, 18-22 January 2005 in Kobe, Japan. Dr McCreery will be participating in the thematic session titled “Risk Identification, Assessment, Monitoring and Early Warning: People-Centered Early Warning Systems”.

IOC-ITSU has also contributed to the upcoming World Expo, 25 March – 25 September 2005 in Aichi, Japan. To date, ITSU has contributed 2 CD’s produced by the Japan Meteorological Agency, one that is an explanatory tsunami video with live footage, and the other a 3-part, animated examination of earthquakes, tsunamis and tsunami forecasting. Both are in Japanese. A pending contribution is a tsunami simulation exercise.

 

235       The Group requested the IOC Secretariat to send the ITSU-XVIII and ITSU-XIX Summary Reports to ISDR to inform them about the ITSU and IUGG programmes and activities.
Action: Secretariat
Deadline: End 2003
Status: DONE 21 January 2004 by email (sent ITSU-XIX report)

 

7.3       WORLD DATA CENTRE, SOLID EARTH GEOPHYSICS DEVELOPMENTS RELATED  TO TSUNAMIS
245       The Group requested Dr. V. Gusiakov to provide the IOC Secretariat with a master copy of the HTDB database (version 4.9), and requested the IOC Secretariat to copy and distribute the CD-ROM to all ICG/ITSU Member States (2 copies/country).
Action: V. Gusiakov (provide master copy); Secretariat: copy and distribute
Deadline: March 2004
Status: No action - 8 April 2004: V.Gusiakov contacted by secretariat - 22/9/04: ITSU Secretariat reminded V.Gusiakov
25/11/04: ITSU Secretariat reminded V. Gusiakov - CD to be available for Dec 2004 Officers Meeting

 

249       The Group adopted Recommendation ITSU-XIX.3 (GLOBAL HISTORICAL TSUNAMI DATABASE PROJECT)
Project implementation:
Action: ITIC, the WDG/NGDC and the NTL/ICMMG
Deadline: ITSU-XX
Status: No action - 8 April 2004: V.Gusiakov contacted by secretariat. Progress report received: 9 June 2004 (REPORT HERE)

 

Product dissemination:
Action: WDG/NGDC (send CD-ROM); Secretariat (disseminate to Member States)
Deadline: ITSU-XX
Status: No action

 

7.4               CO-OPERATION WITH GLOSS
256       The Group recommended not to approach GLOSS with a broad request involving all sea-level stations, but rather to concentrate on new stations and most advanced stations as they could easily provide for the needs of ITSU.
Action: Chair
Deadline: GE-GLOSS 2003
Status: ongoing (report to be submitted by Chair)
Status 25/11/04: Chair to report during Dec 2004 Officers Meeting. Chair will make presentation at GLOSS 2005.


258       The Group requested the Chair to identify, for e.g., Indonesia, El Salvador and Nicaragua, the best sites to install new gauges.
Action: Chair
Deadline: March 2004
Status: ongoing: Gauges installed in Nicaragua and El Salvador. Indonesia requires further consultation.
Status 25/11/04: No contact received from Indonesia. To discuss at Dec 2004 2004 Officers Meeting

 

7.5               OTHER
7.5.1          Joint IOC-WMO Technical Commission for Oceanography and Marine Meteorology (JCOMM)

261       The Group agreed to investigate a potential closer relationship with JCOMM, through a recommendation to the IOC and WMO Executive Councils, to agree to investigate the benefits and how best they might be realized.  The recommendation envisages a report would be prepared for consideration by JCOMM-II, which will be held in Halifax, Canada, in the fall of 2005.
Action: Officers
Deadline: March 2004 (for IOC EC)
Status: Ongoing: Discussed at JCOMM Management Committee, Third Session (March 2004) through P. Parker and IOC/ITSU Secretariat: extract from report: "4.1.7 The SPA Coordinator discussed the prospects for closer ties between JCOMM and the IOC International Coordination Group for the Tsunami Warning System in the Pacific (ITSU) while attending ITSU-XIX (Wellington, New Zealand, 29 September – 3 October 2003).  It was agreed that a discussion paper on possible cooperation will be prepared in consultation with ITSU Chairman Dr Francois Schindele (France) with the view to submission for consideration by the IOC EC and subsequently JCOMM-II.   .  The Committee agreed the IOC EC should be informed through the co-presidents of this development.   The Committee noted that one of the apparent benefits of the collaboration would be seen in the field of operational deployment/usage of high-frequency sea level gauges."
See 262

 

262       The Group recommended to study the Terms of Reference of the JCOMM Programme Area in general, and its Expert Teams in particular, and identify areas where JCOMM and ICG/ITSU could collaborate. This could involve the Services, Observations, Capacity Building or Data Management Programme Areas.
Action: Officers
Deadline: (March 2004 (see 261)) new deadline: 2004/2005 Officers meeting
Status: No action. 22/9/04: Chair to discuss with Johannes Guddal (JCOMM Co-President)
Status 25/11/04: Chair has had discussions with JCOMM Co-President. He will report during Dec 04 Officers Meeting.

 

263       The Group adopted Resolution IOC/ITSU-XIX.1
Action: Chair (Requests the Chair to discuss the co-operation with JCOMM at the appropriate level)
Deadline: March 2004 (see 261, 262)
Status: Done (see 261)

 

7.5.2          Co-ordination Center for the Prevention of Natural Disasters in Central America (CEPREDENAC)
264       The Group requested the Chair and IOC Secretariat to contact the CEPREDENAC Executive Secretary with the objective of seeking formal collaboration between CEPREDENAC and ICG/ITSU.
Action: Chair; Secretariat (Letter)
Deadline: End 2003
Status: No action. Sercretariat requested Chair to act on this matter.(21/1/04) - See action 204
Status 25/11/04: to be discussed at Officers Meeting

 

8. PROPOSALS FOR FUTURE PROJECTS
8.1               RESILIENCE OF MARGINAL COMMUNITIES UNDER TSUNAMI THREAT

268       The Group decided to establish an intersessional working group to further develop the proposal including a detailed implementation plan, budget and timetable. The Group will be chaired by Prof. H. Meyer (Colombia) and membership will include Australia and the ITIC Director. The working group will submit the revised draft proposal to the 2005 Officers Meeting.
Action: Working Group
Deadline: January 2005 (or November 2004)
Status: No action - To discuss at 2004 Officers Meeting

 

8.2               SEA-LEVEL WAVEFORM DATABASE
276       The PTWC will investigate the possibility to install the AUTODRM server at PTWC as a pilot project activity and will inform the Officers on its progress during their 2005 Meeting. Member States will be provided with a full report during ITSU-XX.
Action: PTWC
Deadline: January 2005
Status: No action. 22/9/04: reminder sent to PTWC
Status 25/11/04: C. McCreery to report during Dec 2004 Officers Meeting

 

277       In addition, WDC, Solid Earth Geophysics will investigate the possibility of archiving the complete database and making it accessible for research purposes.
Action: WDC, Solid Earth Geophysics
Deadline: January 2005
Status: No action
Status 25/11/04: LK to report during Dec 2004 Officers Meeting

 

9.         LONG TERM STRATEGY OF THE ITSU PROGRAMME
281       The Group considered that substantial progress has been made in the implementation of the Master Plan and recommended focused action on (i) acquisition of data in real-time; (ii)  optimizing the network to ensure accurate warning issuance and minimization of false warnings.  
 

282       The Group, noting that capacity building and mitigation are currently not included in the above-mentioned list of issues, decided to add these terms to the list, and to publish the revised Master Plan “conclusions” on the ITSU web site. The revised conclusions are added as Annex VIII.
Action: Secretariat
Deadline: Report ITSU-XIX
Status: Done

 

283       The Group decided to include the revision of the Master Plan in the agenda of ITSU-XX.
Action: Secretariat
Deadline: ITSU-XX
Status: No action. To be done for planning ITSU-XX: To be discussed at Dec 2004 Officers Meeting.

 

10.            EVALUATION OF THE IOC TSUNAMI PROGRAMME
288       After some discussions the Group decided to:
add Dr. George Maul (University of Florida, USA) and Dr. Paul LeBlond (ex-University of British Columbia, Canada) to the list;
Action: Secretariat (contact George Maul)
Deadline: 1 November 2003
Status: Done (email sent 3/11/03) - response: cannot accept the task

 

request the IOC Secretariat and ITIC Director to define the Terms of Reference for the Review by 1 December 2003, based upon the GOOS Review Terms of Reference;
Action: Secretariat; ITIC
Deadline: 1 December 2003
Status: Done: GOOS Review document sent to ITIC Director (3/11/03). Terms of Reference prepared and posted on web site (
http://ioc.unesco.org/itsu/categories.php?category_no=65)

 

request the Chair and IOC Secretariat to contact the above-mentioned experts and prepare the final list of Review Team members (and Chair of the Review Team) by 31 December 2003;
Action: Chair, Secretariat
Deadline: 31 December 2003
Status: Done: suggestions received. Chair identified (8 April 2004): Costas Synolakis accepted. Other possible members being contacted. Group composed (see http://ioc.unesco.org/itsu/categories.php?category_no=65) in June 2004.


make the necessary arrangements for the Review Team to implement the Review and submit their Report by May 2004;
Action: Chair, Secretariat (implement review)
Deadline: May 2004. New deadline ITSU Officers meeting 2004 (December 2004)
Status: Ongoing
Status 25/11/04: Review Team composed. Will start work December 2004. Discussions will be held with Chair Review Team (Dr Synolakis) at 2004 Officers Meeting (10 December 2004) to discuss requirements for review.

 

invite the Chair of the Review Team to provide a summary report during the IOC Executive Council, June 2004.
Action: Chair Review Team
Deadline: June 2004 (EC)
Status: short report to be provided by ITSU Chair: DONE


OVERVIEW STATUS REVIEW: few responses were received from contacted experts. Secretariat proposed to send Circular Letter to Member States requesting them formally to nominate experts. (21/1/04)

 

289       The Group requested the Executive Secretary IOC to allocate the necessary funds for the Review from the IOC Policy Budget.
Action: Executive Secretary IOC (provide funds as necessary defined under 288)
Deadline: 1 January 2004
Status: No action. No funds provided.

 

 


11.            OTHER BUSINESS

291       The Group noted the statement of Papua New Guinea’s Observer with appreciation and looked forward to welcoming Papua New Guinea as a new Member of ICG/ITSU.
Action: Papua New Guinea; Chair; Secretariat  (contact observer PNG)
Deadline: 2004
Status: Pending. Information package sent to PNG by IOC Secretariat (sent again 5/10/04).
Status 25/11/04: ...

 

12.            PROGRAMME AND BUDGET FOR 2004-2005
294       The Group adopted Recommendation IOC/ITSU-XIX.5, containing the programme activities adopted during the Session and estimate of funds needed to implement them successfully.
Action: Secretariat (disburse funds as required)
Deadline: 2004-2005
Status: ONGOING

 

295       The Group noted that the total requested budget of US$ 63,000 for 2004, and US$ 78,500 for 2005 (total US$ 141,500) exceeded the expected funds available from the UNESCO Regular Programme budget, allocated to ITSU but considered that the difference could be covered by Member State contributions to the IOC Trust Fund or in-kind contributions towards the implementation of programme activities.

296      The Group expressed its highest appreciation for support provided by Member States to the IOC Trust Fund, earmarked for ITSU, and hoped that Member States will continue to provide financial or in-kind support.
Action: Member States (contributions); Secretariat (Circular Letter to member states)
Deadline: January 2004
Status: DONE: Circular Letter 2089 (4 November 2003): 'Request to contribute to the IOC Trust Fund in support of the ITSU-XIX Work Plan implementation'

 

13.            DATES AND PLACE FOR ITSU-XX

297       The Group welcomed the kind offer of Chile, offered by Capt. Fernando Mingram,  to host the Twentieth Session of ICG/ITSU in Valparaiso, Chile between 3 and 7 October 2005. Chile also kindly offered to host the IUGG Workshop in the preceding week in Santiago.

298       The Group gratefully accepted their offer to host the Twentieth Session. The meeting will be formally hosted by the Hydrographic and Oceanographic Service of the Chilean Navy (SHOA). The IUGG Workshop will be co-organized with the National Emergency Office (ONEMI).
Action: Chile; Secretariat (arrangements)
Deadline: June 2004 – October 2005
Status: No action. Secretariat contacted Chile 20/9/04

 

15.            ADOPTION OF THE SUMMARY REPORT AND RECOMMENDATIONS
304       The Group reviewed the draft resolutions and recommendations and the draft Summary Report and adopted them as herein presented. The Group requested the ICG/ITSU Chair and the IOC Technical Secretary to prepare an Action Sheet on the ITSU-XIX decisions by the end of 2003, and to make it available to all Member States and ITSU-XIX participants through the ITSU web site.
Action: Secretariat
Deadline: December 2003
Status: DONE

 

305       The Group requested its Chair to report on the proceedings of ITSU-XIX to the upcoming Session of the IOC Executive Council and to urge Member States for continued and increased support for ITSU.
Action: Chair
Deadline: March 2004 (document for EC)
Status: Done, Report prepsented at EC-XXXVII

 


[end]

ITSU-XVIII ACTION SHEET

 ACTION SHEET BASED ON THE DECISIONS OF ITSU-XVIII

 

Para. No.

Action

Responsible

Deadline

3.1 Report of Chairman

26

Include updated version of ITSU-XVII Action Sheet as Annex to ITSU-XVIII Summary Report (SR)

Tech. Sec.

Nov.‘01

DONE

3.2 National Reports

41

Continue practice of making Nat. Reports available to Member States (MS) by mail, e-mail & on IOC website

Tech. Sec.

Continuing

None received 2002, 2003

Use agreed formats for Nat. Reports development

MS

Cont.

Need to agree on standard format

3.3 ITIC Director Report

47

Make ITSU-related publications (mentioned in para. 46) available on ITIC website in all IOC working languages

ITIC Assoc. Director

Mid ‘02

DONE (ONGOING)

49

Make Russian version of tsunami & earthquake textbooks & post to users

ITIC Assoc. Director

First semester ‘02

Send modified figures of textbooks to ITIC Assoc. Director

ITSU Nat. Contact Russia

Dec.‘01

53

Keep format of Tsunami Newsletter publication as decided by ITSU-XVII & bi-monthly periodicity

ITIC Director

Continuing

Publish 2 annual issues of Tsunami Newsletter (2000 & 2001)

ITIC Director

2001 in Jan.’02

2002 in Dec.’02

Include summaries of Nat. Reports presented at ITSU-XVIII in 2001 issue

ITIC Director

Jan.’02

55

Organize & support visit of ITIC Assoc. Director to ITIC at earliest convenience after nomination of new ITIC Director

ITIC Director

Tech. Sec.

First months of ‘02

??

Develop joint ITIC Director/Assoc. Director plan of action for 2002-2003

ITIC Director &

Assoc. Director

First months of ‘02

56

Provide ITIC with information on warming & watches follow-up; contribute to Tsunami Newsletter; respond to correspondence from ICG/ITSU Officers & IOC Sec.

MS

PTWC

Continuing

57

Update list of ITSU Nat. Contacts, mailing lists & send to MS & IOC Secretariat

ITIC Assoc. Director

Feb.’02

DONE (updated list of national contacts received by Secretariat on 21/1/03)

 

4.1 Communication Plan & Overview of Warning System

61

Provide PTWC within few days with information on what bulletins & at what time they were received

MS

Continuing

63

Consider usage of Internet for sending tsunami messages & report to ICG/ITSU Officers

ITIC & PTWC Directors

Beginning ‘03

4.2 Recent Technological Developments

67

Send travel data of amplitude spectra of surface waves used to compute Mm & Mw by e-mail for all events of magnitude > 7.0 as soon as data from 20 stations are available

PTWC Director

Continuing

68

Include item on technological development in ITSU-XIX Agenda

Tech. Sec.

ICG/ITSU Chair

Jan.’03

To be discussed at ITSU Officers Meeting

5.1 Warning Climate Bulletins

71

Inform MS of ITSU-XVIII decisions relevant to definition of ITSU Area of Responsibility

Tech. Sec.

Dec.’01

DONE (through mailing of ITSU-XVIII report)

74

Announce changes relevant to recommendations on procedures & criteria used for issuing warnings, watches & cancellations adopted by ITSU-XVIII

Tech. Sec.

Dec.’01

DONE (through mailing of ITSU-XVIII report)

Co-ordinate applications of recommendations with WC/AIWA

PTWC Director

During ‘02

 

75

Report results of printing recommendations in practice to ITSU-XIX

PTWC Director

Oct.’03

5.2 CD-ROM & Web Version of the Basic Pacific Tsunami Catalogue & Database

78

Further improvement of HTDB/PAC in terms of data quality & completeness

HTDB/PAC Project Leader

Continuing

78,80,179

Implement HTDB Training Workshop on its application & improvement of content

HTDB/PAC Project Leader

Nat. Contact Chile

ICG/ITSU Chair

Tech. Sec.

Second half ‘02

NOT DONE (lack of EB funds)

6. Training & Education

84

Consider declaring special time periods for awareness exercises. Report experience to ITSU-XIX

Nat. Contacts in ICG/ITSU MS

Intersessional period Oct.03

90

Incorporate knowledge of phenomenon & hazard in general national education programmes. Report experience to ITSU-XIX.

MS

Intersessional period Oct.’03

92

Develop list of VEP trainers containing their product work field & plan of using former VEP trainees to assist serving national & regional problems

ITIC Director &

Assoc. Director

Second half ‘02

Include in VEP training programme items on local or regional tsunami threat

ITIC Director

Mid ‘02

93

Organize training courses in 2002 for experts from Central America & 2002 for experts from countries (to be identified later)

ITIC Director

Tech. Sec.

Mid ’02 & ‘03

DONE (included in ITIC 2002 contract). Report by ITIC Director at 2003 Officers meeting

95

Provide ITIC & IOC Secretariat with information on national training activities & copies of educational & awareness material

ITSU Nat. Contacts

Continuously

97-98

Study proposal on establishing Group of Experts on tsunamis & tsunami mitigation who will travel & brief emergency managers on hazard & methods of mitigation

ICG/ITSU Chair,

Officers

Jan.’03

To be done by ITSU Officers at 2003 Officers Meeting

99

Organize Workshop on local tsunamis (Petropavlovsk-Kamchatskii, Russia)

Nat. Contact Russia

Tech. Sec.

Aug-Sept.’02

DONE - report available

Explore interest of European & Japanese funding agencies to support Workshop

ICG/ITSU Chair

Nat. Contact Japan

First half ‘02

100

Assist Colombia & Ecuador in developing national mitigation plans by organizing expert mission to these countries

Nat. Contacts Chile, Colombia, Ecuador

Tech. Sec.

First quarter ‘02

DONE (report available)

Develop action plan of visit

Nat. Contacts Chile, Colombia, Ecuador

Feb.’02

Done (report by Nat Contacts Chile, Colombia, Ecuador)

7.1 Tsunami Newsletter

103

Provide ITIC with articles & other publishing material for inclusion in Newsletter

MS

ITIC Director

Continuously

Continue publication of Newsletter in hardcopy & electronic forms

ITIC Director

‘02-‘03

Report experience to ICG/ITSU Officers Mtg. & ITSU-XIX

ITIC Director

Jan.’03

Oct.’03

7.2 Tsunami Press Kit

105

Send editorial changes on textual part of Press Kit to IOC

MS

Tech. Sec.

Jan.’02

DONE

Complete work for multi-coloured publication of Press Kit

Tech. Sec.

ICG/ITSU Officers

Consultant

Dec.‘02

ONGOING (report during 2003 Officers Meeting)

106

Provide Tech. Sec. with revised list of available websites

ITIC Assoc. Director

Jan.’02

Provide Tech. Sec. with list of publications for inclusion in Press Kit

ICG/ITSU Chair

Officers

Jan.’02

107

Publish loose-leaf Press Kit in hardcopy & electronic forms. Chile to help IOC in designing & publishing Kit folders

Tech. Sec.

Consultant

Nat. Contact Chile

Dec.’02

ONGOING (report during 2003 Officers Meeting)

108

Include in Press Kit, pages on national activities

MS

Continuously during ‘03

Referred to 2004

7.3 Tsunami Glossary

110

Review Spanish version & publish on ITIC website

Nat. Contacts Chile, Nicaragua, Colombia, Mexico, Ecuador, Peru

ITIC Assoc. Director

Oct.’01

Publish multi-coloured document in English & Spanish with IOC financial support (Contract arrangements)

Nat. Contact Nicaragua

Tech. Sec.

Jan.’02

Chair has sent reminder to W.Strauch 15/1/03: no response received

111

Translate into Russian & publish Russian version of Glossary

Nat. Contact Russia

Beginning ‘03

Provide Russia with all necessary documentation for translation & publication

ITIC Assoc. Director

First quarter ‘02

112

Consider translation of Glossary into French & inform Tech. Sec. of results

Nat. Contacts Canada, France

Mid ‘02

DONE (report during 2003 Officers Meeting)

Publish French version of Glossary in multi-coloured form

Nat. Contact France

End ‘02

DONE (report during 2003 Officers Meeting)

113

Consider supporting distribution of Glossary by mail to MS in English & Spanish

Tech. Sec.

First half ‘02

NOT DONE: To be discussed at 2003 Officers Meeting

7.4 Tsunami Websites

116

Add to ITIC website an education category based on input provided by Canada

Nat. Contact Canada

ITIC Assoc. Director

First quarter ‘02

117

Send ITIC Assoc. Director information on national websites related to tsunamis

MS

Continuously

118

Include this information in ITIC website & add web page with link to national sites

ITIC Assoc. Director

Continuously

119

Include ITIC site in IOC Ocean Portal URLs

ITIC Assoc. Director

First quarter ‘02

8.1 Far East Tsunami Warning System (FE-TWS)

121, 124

Study ways of extending FE-TWS responsibilities to Northwestern. Pacific & report results to ITSU-XIX

Nat. Contact Japan

2002-2003

Oct.’03

8.2 IAS Tsunami Warning System

136

Modify IAS TWS project proposal by addressing outstanding issues & submit proposal in final form to IOCARIBE Regional Sub-Commission

Ad hoc Working Group Chair

ICG/ITSU Chair

31 Jan.’02

8.3 Other Regions

140

Report to European Commission the Group’s concern related to possible termination of European-wide Tsunami Programme within EU activities

ICG/ITSU Chair

Tech. Sec.

Oct-Nov.’01

(Lagos Mtg)

Done (by Iouri Oliounine)
Conclusions Lagos meeting available here

142

Assist in organizing meeting between Indonesia & Australia to establish co-operation in areas of research & mitigation of tsunamis

Tech. Sec.

Nat. Contacts Indonesia, Australia

End ‘02

NOT DONE

143

Organize International Tsunami Workshop in Indonesia to commemorate 120th anniversary of 1883 Kiakatou eruption & tsunami

ICG/ITSU Chair

IUGG/TC Chair

Nat. Contact Indonesia

Tech. Sec.

Mid ‘03

V.Gusiakov reported (27/2/03) that venue, dates and subject have been decided (Jakarta; 8-10 Sept. 2003; Tsunamis and Volcanic eruptions)
Request financial assistance from Indonesia received by Secretariat.

145

Assist CEPREDENAC in establishment of national & regional TWS by sharing experience & providing training

ICG/ITSU Chair

Nat. Contact Nicaragua

Tech. Sec.

2002-2003

NOT DONE

9.1 Co-operation with IUGG/TC

157

Report progress of ad hoc study group on standard set of symbols & signs & present results to ITSU-XIX

Ad hoc Study Group Chair

Jan.’03

Oct.’03

DONE: report received from H.Gorziglia and available here

9.2 Post-IDNDR Developments

161

Improve links with ISDR Secretariat & develop specific work plan for collaboration with ISDR

ICG/ITSU Chair

Tech. Sec.

First half ‘02

NOT DONE

Provide ISDR through IOC Exec. Secretary with regular reports on Group’s activities & system development

ICG/ITSU Chair

Continuously

161

Circulate reports on Group’s activities mentioned above to ITSU Nat. Contacts

Tech. Sec.

Continuously

??

9.3 WDC-A, SEG

164

Explore possibility of launching joint NGDC/NOAA-ICG/ITSU-IUGG/TC product on development of joint CD-ROM for Pacific Tsunamis

ICG/ITSU Chair

HTDB/PAC Project Leader

First half ‘02

9.4 Co-operation With Other Organizations

169

Organize exchange of information between WAPMERR & ICG/ITSU & identify areas of common interest

ICG/ITSU Chair

Tech. Sec.

First half ‘02

NOT DONE

171

Contact APEC & explore willingness to conduct project on ‘Analysis of Economic Benefit of Tsunami Warning Centres Operations in provision of Tsunami Warnings in APEC Region’. Report progress to ITSU Officers Mtg.

ICG/ITSU Chair

‘02

Jan.’03

DONE: Email sent by Chair on 15/1/03. Chair to report

 

10. Proposals For Future Projects

176

Support TROIKA proposal through in-kind contributions to its components

MS

Continuously

177

Inform ITSU-XIX on progress in implementation of proposal on Spatial & Temporal Periodicity in Pacific Tsunami Occurrence

Nat. Contact Russia

Oct.’03

178

Inform ITSU-XIX on progress in publication of series of scientific popular books containing information on earthquakes & tsunamis

Nat. Contact Russia

Oct.’03

179

Provide Russia with artwork of earthquake & tsunami text books, include captions in Russian & publish on CD-ROM free of charge to IOC

Nat. Contact Chile

Mid-‘02

 

 

11.1 Evaluation of the Tsunami Programme

181

Establish ad hoc team of external experts to implement programme evaluation

ICG/ITSU Chair & Officers

Tech. Sec.

Jan.’02

ONGOING: Chair to report

Contact ISDR inviting them to join evaluation process

ICG/ITSU Chair

Jan.’02

Provide Team Leader with available material related to evaluation process

Tech. Sec.

Feb.’02

Complete evaluation process & report to ITSU-XIX

Evaluation Team Leader

Mid-‘03

Oct.’03

12. Other Business

185

Formulate proposals for co-operation with private sector

Evaluation Team Leader

Mid-‘03

13. Programme & Budget 2002-2003

188

Issue IOC Circular Letter informing IOC MS on status of CL No. 1658’s implementation

Tech. Sec.

Dec.’01

DONE (CL2019)

Provide financial direct & in-kind support to Tsunami Programme

MS

Continuously

See financial report 2002-2003

190

Explore possibility of additional support to programme from TEMA & regional activities implementation

Ocean Services Head

Oct-Dec.’01

DONE (not possible)

14. Dates & Place for ITSU-XIX

192

Organize ITSU-XIX

ICG/ITSU Chair

Nat. Contact New Zealand

Tech. Sec.

Oct.’03

STARTED

Establish agreement between UNESCO & New Zealand on ITSU-XIX implementation

Tech. Sec.

Nat. Contact New Zealand

Mid-‘03

STARTED

193

Involve IOC/WESTPAC & SOPAC in invitation process for ITSU-XIX

ICG/ITSU Chair

Mid-‘02

194

Implement next ITSU Officers Mtg.

ICG/ITSU Chair

Tech. Sec.

Jan.’03

DONE

15. Adoption of Summary Report & Recommendations

195

Finalization & publication of ITSU-XVIII SR

ICG/ITSU Officers

Tech. Sec.

Dec.‘01

DONE

Development of Action Sheet based on ITSU-XVIII decisions

Tech. Sec.

Nov-Dec.’01

DONE

Recommendation ITSU-XVIII.1 ‘Sea Level Enhancements’

Review existing sea-level gauges & availability to PTWC of data from these gauges

MS

Continuously

Add or upgrade gauges as necessary to achieve gauge spacing of at least one gauge every 500 kms along tsunami-prone coasts

MS

Continuously

Consider installing either island gauges or deep ocean sensors, such as DART buoys in areas seaward of known tsunamigenic seismic zones & also consider multi-use of existing gauges

MS

Continuously

Include information on actions taken & progress achieved into national reports fro ITSU-XVIII

MS

Oct.’03

Recommendation ITSU-XVIII.2 ‘WG on International Tsunami Signs & Symbols’

See para. 157

Recommendation ITSU-XVIII.3 ‘Programme of Work & Budget for 2002-2003’

Support Tsunami Programme by contributing to IOC Trust Fund of in-kind by covering operational costs of maintaining Tsunami Warning System

MS

Continuously

Make national authorities aware of programme & benefits of disaster reduction

ITSU Nat. Contacts

Continuously

Take measures for providing support to Tsunami Programme at level requested by Recommendation

Exec. Sec. IOC

Tech. Sec.

MS

Continuously

(See also Circular Letter 2019)

IOClogonoaabox

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